Choosing the right event management team is essential to pulling off a successful event. You need a team that is knowledgeable and experienced in your event category. If you are planning an engagement party, business meeting, conference, sporting event or any other, if your planner is not well informed, critical pieces of information can be left out of your event. Imagine an engagement party without flowers, a real estate conference without staging, or a sporting event without the team’s history. A successful event manager will have a list of ideas to choose from that will set the theme and execute it flawlessly.
If you’re planning your first event, do your research on ideas for the event, theme, food, catering, table setup, speakers, and microphones. There is a whole list of things that go into an event, and you want to be sure that you don’t miss essential elements. An internet search for the type of event you’re planning can give you ideas on how your event should be executed. You can contact DoubleDutch for additional how-to information. Also ask for help from friends, family, or coworkers. Planning a successful event will require all hands-on deck, so don’t be afraid to ask for help. Consulting professional event managers will relieve a lot of the burden of planning the perfect event.
How to Pick an Event Planner:
- Do an internet search for planners in your area.
- Make an appointment to discuss your event with the planner.
- Ask for a planning budget.
- Make a list of guests, meal plans, decorations, party favors.
- Ask for recommendations from people you know.
The most important part of your event planning is your budget. You need to know how much your event will cost and how much you have to spend on the event. You also should know if you have any reserves in case you go over or to cover unexpected situations that often come up during events. It would be a good idea to set aside 20-30% of your budget for a prudent reserve. Planning events under budget is a great way to have a stress-free, successful event. If your budget is being funded by investors, be sure to get their input. Ask for their ideas and what they would like to see at the event. It will go very well to include investors ideas; make those ideas visible, so they will be inclined to help again in the future, or if something goes wrong with the event. Be sure that your event manager knows how important it is to include some key ideas from your investors and people featured in the event.
An experienced event planner will guide you step-by-step in the planning and execution of your event. They should supply you with a budget, contract, any costs or fees up front. You should not be hit with any hidden costs. Also ask about insurance for the event location and any equipment or props. You don’t want to have a successful event, then find that something was damaged, and you have to pay hundreds or thousands of dollars to replace it. Finally, make sure that you read reviews for the event manager that you choose and don’t be afraid to ask questions.